Operations Coordinator (Production and Site Development)

1. Coordination of production operations

• Manage production teams in the field (set-up, operations, dismantling).
• Ensure that operations follow the established schedule and intervene in the event of deviations.
• Ensure the safety of installations and work teams.

2. Link to site planner

• Act as a bridge between operational needs and the person responsible for the site plan.
• Actively participate in optimizing the plan to maximize fluidity and efficiency.

3. Work tools and schedule management

• Create and maintain management tools (e.g. Agendrix) for schedules and teams.
• Organize schedules for all stages: set-up, event, dismantling.

4. Logistics and equipment

• Assess material requirements (tents, electricity, plumbing, internet, etc.).
• Research, evaluate and manage suppliers.
• Supervise contracts, bids, expense tracking and invoices.

5. Field supervision

• Supervise the marking, assembly and dismantling stages.
• Welcome suppliers during site visits.
• Ensure that deadlines are met and that everything is in order

6. Relationships and communication

• Be the main point of contact for suppliers and internal teams.
• Ensure smooth communication with stakeholders.
• Follow up disputes as needed and escalate them to management.

7. Documentation and continuous improvement

• Keep site documentation up to date ("as built").
• Complete supplier files after the event.
• Post-mortem report and team performance evaluation.